Mentorship & Supervision

Reflect on your own research practices

 Who helped you learn about research culture?

 How did you become aware of the norms, standards, values and attitudes associated with being a successful researcher in your discipline or area of study?

 How can you improve your communication or supervisory skills to support positive supervisor–mentee relationships?

While some standards that support scholarly integrity are common and widely accepted, others are informal and tacit. Mentoring can help convey these unwritten rules and promote the responsible conduct of research.

Furthermore, research supervisors bear an additional responsibility to guide and monitor the conduct of their trainees and can be held accountable for trainees’ misconduct if their research is investigated and found to have violated the standards of scholarly integrity.

A mutual commitment to the sustained, reciprocal process of mentorship is critical for both mentor and mentee to engage in ongoing learning and growth.

 

Best Practices

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Commit to a productive relationship

To be an effective supervisor or mentee requires intentional effort from both parties to sustain a professional relationship. Both trainees and supervisors should have a conversation to make their expectations clear to one another from the outset and update these expectations as needed. Maintaining open communication is crucial for creating a positive supervisor–mentee relationship.

Handbook of Graduate Supervision

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Communicate frequently, clarify often

To benefit the most from an effective mentoring or supervisory relationship, maintain an open, interactive dialogue. Your goals, needs and expectations might evolve. Therefore, regular check-ins to exchange ideas and seek clarification and feedback from one another can be instrumental to maintaining a shared understanding and sense of accountability.

Graduate Student–Supervisor Expectation Form

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Lead with an open mind and proactive approach

Challenges relating to the research culture or interpersonal issues may arise as the relationship matures. Seeking guidance to learn about new ways to adjust to these challenges and proactively addressing them can strengthen the existing relationship. It also helps to prepare the mentee as they take on the responsibility of training the next generation of researchers.

 

Supervision Template Letter

Challenges

Mismatched expectations

The mentoring relationship may be suffering from mismatched expectations if you’re finding yourself confused, frustrated or resentful. Both parties should work to develop a shared understanding of the time commitment required, which issues and challenges are appropriate for discussion and what approaches to take when working with each other. Aim to have a clarifying conversation to ensure your expectations are in the same place.

Feeling pressured for time

Between competing commitments, deadlines and priorities it can seem like there’s never a good time to meet. Not to mention that preparing for that meeting is made more difficult when we’re in a hurry. Therefore, the first meeting or first few meetings can be an important opportunity to communicate your expectations and clarify what commitments look like from both parties — but don’t be afraid to seek clarification throughout your relationship as needs and expectations change. 

Tension from an imbalance of power

A research trainee may be afraid to speak up or ask for advice if they fear losing their supervisor’s support, while mentors might struggle to prioritize their mentees among their academic duties and professional interests. While having an open discussion and revisiting expectations could help, consulting with a third party, such as your supervisory committee members, graduate advisor or support staff at the Faculty of Graduate and Postdoctoral Studies or College of Graduate Studies, can also be beneficial.

Resources

 
Downloads

 
Helpful Links

 
Relevant Policies

Continue to Data Management

 

 

Office of the Vice-President, Research + Innovation

Suite 580, Walter C. Koerner Library, 1958 Main Mall
Vancouver, BC Canada V6T 1Z2
E-mail research.innovation@ubc.ca

UBC receives support for managing its research enterprise from the federal Research Support Fund.

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